This assignment helps the student work through project closure. Through the closing process, the project manager secures the acceptance of the project’s final products or services from the stakeholders and customer. A completion document is created that verifies the milestones while reflecting on what the project team learned while working on this project; the lessons learned help us improve future projects.
To assist you, there are completion document and lessons learned templates below.
NR632 Completion Document and Lessons Learned Guidelines and Rubric (Links to an external site.)
NR632 Completion Document Template (Links to an external site.)
NR632 Lessons Learned Template (Links to an external site.)
Course Outcome
This assignment enables the student to meet the following Course Outcome CO:
CO 1: Apply evidence-based leadership skills and concepts in the execution and evaluation of an executive-level practice change project. (PO 4,5)
Due Date: MT at the end of Week 6
Students are given the opportunity to request an extension on assignments for emergent situations. Supporting documentation must be submitted to the assigned faculty. If the student’s request is not approved, the assignment is graded and a late penalty is applied as follows:
Monday = 10% of total possible point reduction
Tuesday = 20% of total possible point reduction
Wednesday = 30% of total possible point reduction
If the student’s request is approved, the student will be informed of the revised due date. Should the student fail to meet the revised due date, the assignment is graded and a late penalty is applied as follows:
Monday = 10% of total possible point reduction
Tuesday = 20% of total possible point reduction
Wednesday = 30% of total possible point reduction
Total Points Possible: 100
Requirements:
For your scholarly/narrative section write a 1-2 page paper addressing the following scenario: You are told that you are being moved from your current project to a new assignment and you have one week to transfer your work to a new PM.
What will be important to do in this final week to pass your project onto a new PM or team?
What qualities would you look for in a new PM for your project?
What have you built into your project to ensure that the project will achieve the practice change you proposed?
Although this is a theoretical scenario, it is expected that your writing is evidence-based as demonstrated by inclusion of scholarly sources to support your thoughts.
Attach your completed lessons learned and project completion templates to your scholarly section as appendices.
Complete the completion document and lessons learned form.
Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the most current APA edition.
Preparing the Paper:
Verify your project’s milestones, and finish the completion document and lessons learned form.
Ideas and information from professional sources must be cited correctly using the most current APA edition.
Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing.
Project Transition Plan
The ideal situation is that the project manager dedicated to a specific project should oversee it until completion. However, this is not always the case because of various underlying issues. Commonly, project managers transition from one project to another, leaving a different person to take over the previous assignment. The present scenario is a case of such a transition in a healthcare project where the current manager has to supervise a new project. When such cases occur, the current project manager should prepare adequately to hand over the project to the new manager so that the project continues without undue disruptions.
Activities in the Final Week
The current project manager should prepare a project transition plan with detailed information about what the incoming project manager should know about the project. The process involves the preparation to introduce the incoming project manager to the project. During the final week of transition, the current manager should hold regular meetings with the incoming to discuss the project scope and timelines, budget, deliverables, and stakeholders. The manager will also meet the current project team to discuss the transition and introduce them to the incoming project manager (Harrison & Lock, 2017). The meetings will also involve discussing progress, the current status, and expectations. The current manager will also update the new project manager with the most recent information to avoid transferring challenges. Notably, the leader should also discuss the change with the customer and explain the reasons behind the process.
Qualities of the New Project Manager
The new project manager should have the project’s background information to deliver specific deliverables. Besides understanding the project, the new project manager should effectively communicate expectations, goals, and responsibilities with team members. The potential manager should also have strong leadership skills to lead the team. Notably, the leader should motivate team members to maintain the morale they had before the change. Conflict resolution and problem-solving skills are others areas of competence that the new project manager should demonstrate to lead the team successfully. For instance, considering the diversity in the team, skills in conflict resolution are some of the most important proficiencies. Novo et al. (2017) aver that new project managers should exhibit team building and delegation skills to ensure that members meet their individual and team objectives. Hence, such characteristics will ease the transition and ensure that the project continues unabated.
Ensuring the project will Achieve the Practice Change
Effective project management involves preparing for the change at any point in the lifecycle. To ensure success in the change process, the project manager should integrate change management and project management from the project’s initiation phase. Another critical factor in achieving success during the change is connecting the people and the transition’s technical side (designing, developing, and delivering the solution). The manager should inform project team members about the potential change to avoid surprising them, which can be counterproductive. According to Verenych et al. (2017), a transition plan and other relevant documents should always be ready to ensure a smooth change. Generally, the manager should prepare the structures, processes, and tools to implement the change.
Conclusion
As is evident from the discussion, project managers should always prepare for change or transition in project management. To ensure continuity, they should have a specific plan to hand over the project to a new project manager. Besides a transition plan, they should prepare stakeholders for a potential change. Overall, the process is necessary and should have support from all stakeholders to guarantee a successful transition.
References
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Novo, B., Landis, E. A., & Haley, M. L. (2017). Leadership and its role in the success of project management. Journal of Leadership, Accountability, and Ethics, 14(1), 73-78.
Verenych, O., Bushuieva, V., & Achkasov, I. (2017, September). Change form for changing characteristics: A project manager competence for managing change. In 2017 12th International Scientific and Technical Conference on Computer Sciences and Information Technologies (CSIT) (Vol. 2, pp. 192-196). IEEE.
Appendices
Lessons Learned Template
Project: Software Development for HIT
Date: July 15th, 2022
Project Sponsor: Jean Stevens
Project Manager: Luke Mathews
Project Dates: July 15th, 2022 Final Budget: $100,000
- How well did the project meet the scope, time, and cost goals?
The project adequately met the goals
- Reflect on the success criteria, and explain how you did or did not meet each criterion.
Success criteria: Completion within time and budget. The project is ongoing but all deliverables delivered within time and budget
- What were the lessons your project team learned from participating in this project?
Teamwork
Delegation
Problem-solving
- Describe two to three examples of things that went right on this project.
Effective collaboration
Support for the project
Effective communication between stakeholders
- Describe two to three examples of things that went wrong on this project.
The change in management
Slight delay in delivery of project design
- Describe the areas that could be improved.
Product testing
- Based on your experience with this project, what will you do differently on your next project?
Plan early and involve stakeholders more.
Completion Document Template
Project: Software Development for HIT
Date: July 15th, 2022
Project Sponsor: Jean Stevens
Project Manager: Luke Mathews
Measures of Success/Expected Outcomes: delivering the final product within time and budget
Major Project Milestones:
| Milestone | Estimated
Completion Date |
Actual
Completion Date |
| Project approval
|
Jan 15th, 2022 | Jan 14th, 2022 |
| Requirements review
|
Feb 5th, 2022 | Feb 3rd, 2022 |
| Design approval
|
Feb 10th, 2022 | Feb 10th, 2022 |
| Project phase milestones | May 10th, 2022 | Ongoing |
| Final approval | July 15th, 2022 | Ongoing |
Project Sponsor Jean Stevens Date Mar 17th, 2022
Project Manager Luke Mathews Date Mar 17th, 2022
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