How to Insert and Format a Table in Microsoft Word

The company uses the latest versions of Microsoft Office and Adobe Reader.

This tutorial aims to illustrate the step by step process of inserting and formatting a table in Microsoft Word. The design of the short tutorial will indicate the visual and verbal steps on using Microsoft work to add all tables. The tutorial suggests the importance of using Microsoft office to organize the documents, sort elements and format them to create tables with Microsoft Worlds’ table tools.

Using Microsoft Word is beneficial to technical writing. Therefore, all people in the organization must understand the mechanics of using table tools and organizing the different documents. However, there are challenges that a person is likely to encounter when using Microsoft Word. These challenges include inserting page numbers, accents and special characters.

The audience for this tutorial will be international counterparts and employees who have basic computer skills. They will benefit from the tutorial and align the formatting standards, and create tables in the organization.

Word provides tools that can help in correctly formatting the Microsoft documents. Different heading styles exist, making it easy to select the section headings of the document, navigate to the home tab, and choose from the available headings. By default, only the Heading 1, Heading 2 and Heading three styles will most likely populate into the Table of Content. However, there are chances of using other heading from 4 to 9 through the custom table.

In the custom table, it is evident that there is a need to use add text drop-down direct n the reference tabs. As such, this will prevent the user from utilizing the styles gallery to mark up the document (Nuts and Bolts n.d).

There is a need to navigate the reference tab, open the add text drop-down menu, and select the heading style.

Tables organize texts in columns and rows. The step makes it easy for the user to make the text, edit and format tables in the documents. Tables organize texts into cells and allow the user to click on the Insert tab, click on the table icon, and highlight the number of columns and rows you require in your table (Javapoint n.d). There are up to eight rows and a maximum of ten columns that can automatically populate. However, the user can generate more columns and rows depending on their needs. It is significant to draw the position and size of the table with the mouse.

Use autofit behaviour group to format your tables. Select the fixed column width, auto fit to Content and auto fit to windows to expand the tables within the size of the document, define the within of the columns depending on the items.