Unit 5: Writing Usable Instructions/Tutorials
How to Insert and Format a Table in Microsoft Word
The company uses the latest versions of Microsoft Office and Adobe Reader.
This tutorial aims to illustrate the step by step process of inserting and formatting a table in Microsoft Word. The design of the short tutorial will indicate the visual and verbal steps on using Microsoft work to add all tables. The tutorial suggests the importance of using Microsoft office to organize the documents, sort elements and format them to create tables with Microsoft Worlds’ table tools.
Using Microsoft Word is beneficial to technical writing. Therefore, all people in the organization must understand the mechanics of using table tools and organizing the different documents. However, there are challenges that a person is likely to encounter when using Microsoft Word. These challenges include inserting page numbers, accents and special characters.
The audience for this tutorial will be international counterparts and employees who have basic computer skills. They will benefit from the tutorial and align the formatting standards, and create tables in the organization.
|Step 1||Apply the heading style formatting for the table of Content
Word provides tools that can help in correctly formatting the Microsoft documents. Different heading styles exist, making it easy to select the section headings of the document, navigate to the home tab, and choose from the available headings. By default, only the Heading 1, Heading 2 and Heading three styles will most likely populate into the Table of Content. However, there are chances of using other heading from 4 to 9 through the custom table.
In the custom table, it is evident that there is a need to use add text drop-down direct n the reference tabs. As such, this will prevent the user from utilizing the styles gallery to mark up the document (Nuts and Bolts n.d).
There is a need to navigate the reference tab, open the add text drop-down menu, and select the heading style.
|Step 2||Position the cursor on the insert table dialog box.
Tables organize texts in columns and rows. The step makes it easy for the user to make the text, edit and format tables in the documents. Tables organize texts into cells and allow the user to click on the Insert tab, click on the table icon, and highlight the number of columns and rows you require in your table (Javapoint n.d). There are up to eight rows and a maximum of ten columns that can automatically populate. However, the user can generate more columns and rows depending on their needs. It is significant to draw the position and size of the table with the mouse.
|Step 3||Move the cursor in the Word documents where you want the table to appear. There will be a need to click on the table icon once a drop-down menu appears (Dummies 2018). The table pull-down menu will display. It will be representing the number of rows and columns in the table.|
|Step 4||Move the cursor to highlight the number of columns and rows you would like to create for the tables. The world will display the table directly in the document so that you can see how it looks like (Klein 2019). If you want additional rows and columns, you need to define the space number of up to sixty-three columns. It would be critical to click on the Insert tab, move the cursor to the document’s body, and click on the table icon to populate the drop-down menu. Click insert the table as shown in the figure on the left.
Use autofit behaviour group to format your tables. Select the fixed column width, auto fit to Content and auto fit to windows to expand the tables within the size of the document, define the within of the columns depending on the items.
Dummies (2018). Creating and Formatting Tables in Word 2019. Retrieved from https://www.dummies.com/article/technology/software/microsoft-products/word/creating-and-formatting-tables-in-word-2019-257384
Javapoint (n.d). How to Insert Table in MS Word. Retrieved from https://www.javatpoint.com/to-insert-table-in-ms-word
Klein, M (2019). Tables and Other Formatting Controls. Retrieved from https://www.howtogeek.com/school/microsoft-word-document-formatting-essentials/lesson3/
Nuts and Bolts (n.d). How to Make a Table of Contents in Word (Step-by-Step). Retrieved from https://nutsandboltsspeedtraining.com/table-of-contents-word/