The Project Journal

The completion of the project is an intricate process. Therefore, it is important to have a guiding timeframe upon which the project would be executed (Blais 2012).

Product Backlog

The product or outcome of a project should satisfy the users’ requirements (Carkenord 2009). Therefore, a product backlog is an important tool upon which the expectations can be identified and incorporated in the product development.

“AS IS” Processes

Receive application                                          if applicant not suitable

If applicant suitable

TO BE” Process

Interested application

Confirm all fills filled

If applicant suitable

If applicant not suitable

Comparing “As Is” and “To Be” to prepare for the change and Training Team

The shift from the “As Is system” (manual registration of members) to the “To Be” (the proposed online registration system), will have some impact to the people, process, and the technology. The implementation of the change will require the reorganization of the processes and the training of the team, which operating in the system (Brijs 2012; Pollio 2001). Therefore, the comparison of the two systems can be differentiated by looking at the impact of the change.

The Impact of the change the People and Processes

The users of both the old and new systems are the people who will be impacted by the proposed changes. The administrator, the office staff, the existing, and potential club members are the primary stakeholders of concern in this respect (Cadle et al 2014). The club members will have little to learn about the system because they just need to follow interfaces that are simple to understand, while registering and using the platform. However, the administrator and the office staff would be required to possess technical skills to understand and operate the new system. Therefore, training is required to boost the likelihood of the success of the proposed project (Harvard Business Review Press 2011). As opposed to “As Is,” the “To Be” system will not require the administrator and the office staff. On one hand, the interested members would not be required to meet one on one. The system operators are hence required to be cautious and follow the due process to avoid registering and involving unauthorized parties.

Technology

Technological advancement is an obvious development that Olympic Club will experience upon the implementation of the proposed change. New computer hardware and software will be adopted because the online registration processes are primarily dependent on their application (Palepu and Healy 2008). The new system cannot take place in the absence of the internet connectivity, which is one of the important technological changes expected.

Managing Recommendation

The introduction of the new system can be a complicated process in a situation where the support from the people is not forthcoming. The users of the proposed system can resist, while in other cases, they may not have the necessary skills to support the implementation. The first step in managing the recommended project to its success is the training of the users (Frisendal 2012; Johri 2010). It is clear that the current team does not have the prerequisite experience in a computerized system; they are used to manual paper and pen system. The management should invest in the training of the staff by hiring experts to teach them on computer operations and the application of the relevant software and systems. The training should be detailed and the staff should be taught on the practical application before being allowed to operate the system independently (Ma and Yhan 2014; Sobh et al. 2007). The need for intensive training is also compelled by the fact that the system will involve online payments, which can be at risk if the team operating within the system is not cautious enough.

Backlog Categorization using the MOSCOW Method

The components that are of great significance must be incorporated otherwise the proposed system will not be realized (Myers 2009). The components that are of priority are categorized as “Must Have” and they are ranked from 1 to 5. According to the method, the “Must Have” requires clarity before the project kicks off or is launched because lack of either of the components would lead to total failure (Zikmund et al. 2012; Moran 2015). Should Have components (ranked from 5 to 9) are the not only critical but also important and of high value, while “could have” are the features (ranked from 9 to 11), which could be incorporated without the incurring a lot of efforts or cost.

Screen Designs for Two MUST Stories, Business Rules, and Justification of the Design

Business rules:

The following business rules are applicable to the two ranked Must Have stories:

1. The primary  details of individuals interested in registering as members, including name, age, gender, and contact information must be given priority

2. Upon filling in the primary details, the individuals should be automatically be incorporated in the list of members
3. Only the active members  will be retained in the list of members

Justification of the design

The design can be justified using four reasons/factors including:

1. It incorporates fundamental information about a member
2. It is easy to navigate and operate
3. It provides for the log in and out
4. It provides the opportunity for the life chat

Acceptance Criteria for the Two Stories

Story 1: As a system administrator, I want to register the club members through the online platform to have members registered conveniently

The functions in the web portal are not only easy to apply, but also easy to display data; story a few acceptance criteria including:

• The components allow the entry of the fundamental components in a registration
• It is easy to authenticate and adjust data to ensure that they are 100% accurate
  • The portal is easy to use; hence, interested individuals can just fill in the required details when registering as members

Story 2: As a system administrator I want to Access and update member’s information conveniently so that I can assess the membership, activeness, and update details as per member’s request

• The members can request for an adjustment in their accounts through the setting icon in the portal
• The members provide the details on the aspect  they intend to adjust and authenticate their identity
• The date of the last activity is used as an indication of the activeness  level of the member

Job Descriptions for a Business Analyst

Olympic Club is one of the best clubs for swimming and tennis games. The club has been in operation since 1961 and is looking forward to implement an online registration platform to replace the manual (paper and pen) system. The organization is looking for a business analyst and call for interested parties to make applications upon fulfilling the requirements and responsibilities:

• Three years’ experience in a systems analysis
• Able to articulate teamwork and communication (Weese & Wagner 2011)
• Be creative  to  be able to define problems and their solutions
• The ability to define the stakeholders’ interests and develop a satisfying product
• Be able to formulate work breakdown structures and timeframes
• Be comfortable with conducting interviews and be able to utilize question opportunities effectively for the best results.
• Have the ability to Conduct “As is” and “To be” analysis and develop their diagrams accurately.

Order an Essay Now & Get These Features For Free:

Turnitin Report

Formatting

Title Page

Citation

Outline

Place an Order